PRELUDIUM 23

Proposals in the call may be submitted by entities defined in the NCN Act (NCN), namely:

1. universities;
2. federations of science and HE entities;
3. research institutes of the Polish Academy of Sciences, operating pursuant to the Act on the Polish Academy of Sciences of 30 April 2010 (Journal of Laws of 2020, item 1796, as amended);
4. research institutes operating pursuant to the Act on Research Institutes of 30 April 2010 (Journal of Laws of 2022, item 498);
5. international research institutes established pursuant to separate acts, operating in the Republic of Poland;
   • 5a. the Łukasiewicz Centre operating pursuant to the Act on the Łukasiewicz Research Network of 21 February 2019 (Journal of Laws of 2020, item 2098);
   • 5b. institutes operating within the Łukasiewicz Research Network;
6. Polish Academy of Arts and Sciences;
7. other entities involved in research independently on a continuous basis;
8. groups of entities (at least two entities mentioned in sections 1-7 or at least one institution as such together with at least one company);
9. scientific and industrial centres within the meaning of the Act on Research Institutes of 30 April 2010 (Journal of Laws of 2022, item 498);
10. research centres of the Polish Academy of Sciences within the meaning of the Act on the Polish Academy of Sciences of 30 April 2010;
11. scientific libraries;
12. companies operating as R&D centres within the meaning of the Act on Certain Forms of Support for Innovative Activity of 30 May 2008 (Journal of Laws of 2022, item 2474);
13. legal entities with their registered office in Poland;
    • 13a. President of the Central Office of Measures;
14. natural persons; and
15. companies conducting research in another organisational form than laid down in sections 1-13.

A researcher who is not a PhD holder on the proposal submission date may act as the principal investigator in a project submitted under the PRELUDIUM call for proposals. One can act as the principal investigator under the PRELUDIUM call for proposals only once.

The principal investigator must reside in Poland for at least 50% of the project duration period and be available to the host institution. The foregoing obligation does not apply to evidenced project-related business trips or holiday, time off work and other excused absence at work governed by the applicable laws.

Restrictions on submitting proposals are described in Chapter III of the Regulations on awarding funding for research tasks funded by the National Science Centre as regards research projects, adopted by the NCN Council on 4 March 2024.

Attention should be given to the following issues:

- in a specific edition of calls, the same person may be named as the principal investigator in one proposal only, i.e., in this edition of NCN calls, the same person may be named as the principal investigator in either an OPUS proposal or PRELUDIUM proposal;

- proposals covering research tasks overlapping tasks specified in another proposal submitted earlier may only be submitted after the funding decision has become final; proposals overlapping research tasks must not be submitted to the same edition of the call;

- the total number of NCN projects managed by a researcher and proposals submitted to the NCN that are pending evaluation or have been recommended for funding, in which the researcher in question is named as the principal investigator, must not be more than two, or three if the researcher manages at least one project funded under an OPUS call within the framework of LAP cooperation or under a call launched by the NCN in collaboration with foreign research-funding agencies or is named as the principal investigator in at least one proposal submitted to the NCN that is pending evaluation or has been recommended for funding under an OPUS call within the framework of LAP cooperation or a call launched by the NCN in collaboration with foreign research-funding agencies

The foregoing limits shall not apply to the projects or proposals submitted to PRELUDIUM BIS and/or DIOSCURI.

Please see the eligible funding requests in the call. .

* Project management applies to the period from the date of signing the funding agreement under NCN calls until the date of submitting the final report on the project performance.

** The limit does not apply to proposals pending evaluation or recommended for funding.

*** Research projects or proposals under NCN calls: Opus, Preludium, Sonatina, Sonata, Sonata Bis, Maestro and research projects under Harmonia, Symfonia and Covid-19.

**** The calls launched by the NCN in collaboration with foreign research-funding agencies include:

• calls launched under EU-funded programmes, e.g., ERA-Net and European Partnerships (UNISONO, POLONEZ, POLONEZ BIS);
• calls launched by the networks of research-funding institutions not co-financed from the EU funds, including within the framework of LAP cooperation (OPUS LAP/ WEAVE, WEAVE UNISONO);
• - bilateral calls of the NCN and foreign partner institutions (GRIEG, POLS, IDEALAB, BEETHOVEN, BEETHOVEN CLASSIC, BEETHOVEN LIFE, CEUS, MOZART, ALPHORN, ALPHORN COVID-19, DAINA, SHENG);

The limits shall not apply to:

• Preludium Bis, Dioscuri, Tango and Artiq proposals/ projects,
• Miniatura proposals/ research activities,
• NAWA proposals/ research components,
• Fuga and Uwertura fellowships,
• Etiuda scholarships, NCN Programme for researchers from Ukraine to continue research in Poland and NCN special scholarship programme for Ukrainian students and early-stage researchers.

Basic research proposals may be submitted to the call in any of 26 NCN panels comprising three groups:

• HS – Arts, Humanities and Social Sciences;
• NZ – Life Sciences; and
• ST – Physical Sciences and Engineering

The subject of the project may or may not be related to the subject of the PhD dissertation.

Proposals are reviewed within the panels to which they have been submitted (e.g. HS1, ST1, NZ1). The principal investigator selects the panel. The panel cannot be changed once the proposal has been submitted. If an incorrect panel is selected, the proposal may be rejected.

Funding may be requested under the call for projects lasting:

• 12 months,
• 24 months or
• 36 months.

The research team includes:

1. principal investigator who is not a PhD holder,
2. mentor, and
3. (optionally) co-investigator who is at most a PhD holder.

The research team must not include more than three members. The competencies and task of research team members must be described in the proposal. The rationale of their involvement in the project will be evaluated by the Expert Team. For more ore information on the budget for salaries, please refer to the Types of costs in research projects funded by the NCN.

The project budget must be justified as regards the subject and scope of research and must be based on reasonable calculations.

The maximum funding must not exceed:

1. PLN 70,000 for projects lasting 12 months;
2. PLN 140,000 for projects lasting 24 months; and
3. PLN 210,000 for projects lasting 36 months.

The project budget includes direct costs and indirect costs.

Direct costs include funds for:

1. remuneration of up to PLN 1,500 per month for research team members, i.e. principal investigator and (optionally) co-investigator;
2. purchase or manufacturing of research equipment, devices and software: the costs of research equipment, devices and software to be purchased or manufactured must not exceed 30% of the project funds requested;
3. purchase of materials and small equipment;
4. outsourced services;
5. business trips, visits and consultations;
6. compensation for collective investigators;
7. other costs crucial to the project which comply with the Types of costs in research projects funded by the NCN as well as other cost crucial to the research project in compliance with the Types of costs in research projects funded by the NCN; and
8. the cost of publication of monographs resulting from research projects, as defined in §10 of the Regulation on the Evaluation of the Quality of Research Activity issued by the Minister of Science and Higher Education on 22 February 2019 (Journal of Laws of 2019, item 392) may only be incurred following a positive review by the NCN.

The mentor must not be a beneficiary of funding for the project submitted to PRELUDIUM in any form whatsoever.

Indirect costs include:

• indirect cost of Open Access (up to 2% of direct costs) that may be designated only for the cost of open access to publications or research data;
• other indirect costs (up to 20% of direct costs) that may be spent on costs that are related indirectly to the research project, including the cost of open access to publications and research data.

In the case of entities applying for state aid, indirect cost including indirect cost of OA and other indirect cost must not exceed a total of 20 % of direct cost and the following categories of other direct costs are disregarded in the calculation of indirect costs: materials and small equipment, business trips, visits and consultations, collective investigators, and other.

Furthermore, during the project performance, the host institution shall arrange with the principal investigator in the project for the distribution of at least 25 % of the funds arising from the other indirect costs actually incurred in the project.

NCN scholarships and doctoral fellowships are not available under PRELUDIUM.

If unjustified costs are planned, a proposal may be rejected at the stage of eligibility check or merit-based evaluation.

Together with other European cOAlition S agencies, the National Science Centre has drafted its Open Access Policy. In accordance with its vision of open access to research results and publications, the NCN requires that all research results should be made available in full and immediate open access. In accordance with the principles of Plan S, the National Science Centre recognizes the following publication routes as compliant with its open access policy:

1. publication in open access journals and on open access platforms registered, or with pending registration, in the Directory of Open Access Journals (DOAJ);
2. publication in subscription journals (hybrid journals in which some of the articles are open access and some require payment of a publication fee), as long as the Version of Record (VoR, i.e. a version of record published in a journal with its own typeface and branding. Other terms: published version or publisher’s pdf) or the Author Accepted Manuscript (AAM, i.e. the final manuscript version created by the author, including all the revisions introduced after the peer review, and accepted for publication in the journal. Other terms: post print, author accepted manuscript) is published, by the author or publisher, in an open repository immediately upon the article’s online publication;
3. publication in journals covered by an open access licence within the framework of so-called transformative agreements that must be inscribed in the Efficiency and Standards for Article Charges registry (ESAC-registry) and in transformative journals (i.e. journals actively committed to transitioning from a subscription journal to a fully open access journal. The current list of transformative journals is available here). Transformative journals must meet the criteria laid down in the Guidelines on the Implementation of Plan S and must allow open access publication of original scientific articles.

This publication route applies to papers accepted for publication or published before 31 December 2024.

Manuscripts must be published using the CC-BY licence. In the case of transformative journals, the CC-BY-SA licence can also be used. The CC-BY-ND licence may also be used (regardless of the publication route selected).

More information on open access publication terms/instructions can be found here, as amended.

For more information, please refer to the Open Access Instructions.

In grant agreements concluded after 1 January 2021, the data underpinning the scientific publications resulting from the project funded by the NCN must be well-documented pursuant to the FAIR Principles standing for machine or manual Findability, Accessibility, Interoperability or Reusability (the so-called “FAIR Data”). Where possible, data must be made available in the repository, according to the Creative Commons Public Domain CC0 licence (that allows the distribution of data to public domain. Pursuant to the licence, authors can give up their right to data under the intellectual property rights to the extend allowed by domestic law; the licence does not affect patent rights, rights of publicity or privacy). The data citation principles laid down in the Declaration of Data Citation Principles by FORCE 11 and the TOP Guidelines must be complied with. Metadata describing the data sets must be in line with the OpenAIRE.

Projects for which final reports are submitted to the NCN by 31 December 2025 may benefit from transitional provisions mitigating the NCN’s Open Access Policy (https://www.ncn.gov.pl/aktualnosci/2023-10-16-polityka-OA-zlagodzenie-przepisow). We recommend that you read the presentation of the Open Access Team addressing available publication routes and any modifications (Recording: https://www.youtube.com/watch?v=uJxI2qtpUMM, Presentation: https://www.ncn.gov.pl/sites/default/files/pliki/prezentacje/2023_10_30_zlagodzenie_polityki_oa_webinarium2.pdf).

All parts of the proposal form are described in Point II of Annex 1 of the Regulations on awarding funding for research tasks funded by the National Science Centre as regards research projects to NCN Council Resolution No 23/2024 of 4 March 2024 („Evaluation Criteria in the PRELUDIUM call).

Information required in English:

1. details of the principal investigator, including information on their academic and research career and research experience as well as 1-10 papers published in the proposal submission year or over the period of 10 years prior to the proposal submission year (including applicable breaks); for research in art, 1-10 of the most important papers published or artistic achievements and achievements in research in art in the proposal submission year or over the period of 10 years prior to the proposal submission year; information on research project management or other research funding under NCN calls in the proposal submission year or over the period of 10 years prior to the proposal submission year; information on managing research projects funded under other national and international calls in the proposal submission year or over the period of 10 years prior to the proposal submission year (up to 5 projects);
2. details of the mentor, including information on their academic and research career and research experience as well as 1-10 papers published over the period of 10 years prior to the proposal submission year (including applicable breaks); for research in art, 1-10 most important papers published or accepted for publication or artistic achievements and achievements in research in art in the proposal submission year and over the period of 10 years prior to the proposal submission year; information on research project management or other research funding under NCN calls in the proposal submission year or over the period of 10 years prior to the proposal submission year; information on managing research projects funded under other national and international calls in the proposal submission year or over the period of 10 years prior to the proposal submission year (up to 5 projects);
3. key information on the proposal and host institution for the project (also in Polish);
4. work plan (also in Polish);
5. information on the scope of work carried out by the co-investigators in the project;
6. summary of the project;
7. abstract for the general public (also in Polish);
8. short project description (no more than 5 pages, A4) with bibliography which does not count to the page limit;
9. full project description (no more than 15 pages, A4) with bibliography which does not count to the page limit;
10. information on the ethical aspects of the research;
11. data management plan concerning data generated or used in the course of the research project; and
12. project budget.

The proposal form is available here.

In the Oświadczenia administracyjne [Administrative declarations] tab, under Osoby wskazane we wniosku [Persons named in the proposal], enter the data of all persons who have been involved in the preparation of the proposal or will be involved in the project performance. At this point, enter the names of all persons whose data (name, affiliation) has been entered in another part of the proposal. The applicant is required to notify such persons that their details have been disclosed in the proposal and will be processed by the NCN. This section is not subject to a review.

Proposals in the call may include an application for state aid, except where a natural person applies for funding. For more information, please refer to the State aid section.

In the case of research projects carried out in institutions for which project funding will constitute state aid, funds for students and PhD students can only be planned in the form described as “Salaries for students and PhD students” category under the Types of costs in research projects funded by the NCN.

All documents concerning proposals for state aid must be signed with a qualified electronic signature in the PAdES format.

Proposals are subject to an eligibility check and merit-based evaluation.

Eligibility checks are carried out by the coordinators. Only complete proposals that comply with the requirements set out in the call text can be accepted for a merit-based evaluation. A proposal may also be rejected as ineligible at the later stage of evaluation.

Proposals approved as eligible are subject to a merit-based evaluation performed in two stages:

Stage I: An evaluation is performed by the Expert Team formed by the NCN Council NCN, based on the data included in the proposal and annexes thereto, with the exception of the full project description. Each proposal is evaluated by two members of the Expert Team acting independently. In the case of a proposal which is assigned an auxiliary NCN review panel specifying disciplines covered by NCN review panels other than the one to which the proposal was submitted, the Chair of the Expert Team may decide to seek an auxiliary review from a member of another Expert Team (interdisciplinary proposals).

After the evaluation, the experts meet at the first Expert Team meeting. Based on the review of the proposals and discussions, a list of proposals recommended for the Stage II of evaluation is compiled by the Expert Team.

Stage II: Proposals are addressed to at least two reviewers who draft individual reviews based on the data included in the proposal and annexes thereto, with the exception of the short project description. Based on the reviews drafted by the reviewers and discussions at the second meeting, a ranking list of proposals recommended for funding is compiled by the Expert Team.

For more information on the proposal evaluation procedure, please refer to the Proposal evaluation procedure for the Expert Team and tutorial video.

Proposals are reviewed within the panels to which they have been submitted (e.g. HS1, ST1, NZ1). The principal investigator selects the panel. The panel cannot be changed once the proposal has been submitted. We recommend that you precisely identify an auxiliary review panel as this may help to selects experts and reviewers for a merit-based evaluation of proposals. The Chair of the Expert Team may decide that interdisciplinary proposals should undergo an auxiliary review by an expert from another panel.

The evaluation of proposals focuses in particular on:

1. 1. compliance with the basic research criteria;
2. 2. scientific relevance, importance, originality and novelty of research or tasks to be performed;
3. 3. relevance of the methodology and work plan in relation to the scientific objectives of the project;
4. 4. impact of the project results and for high-quality scientific publications and other research outputs of the project, taking into account the specifics of the research field and the variety of forms of impact and output;
5. 5. assessment of the feasibility of the proposed project;
6. 6. scientific achievements of the principal investigator and the mentor, including publications in renowned academic press/ journals;
7. 7. assessment of other projects conducted by the principal investigator, funded by the NCN or from other sources;
8. 8. relevance of the costs to be incurred with regards to the subject and scope of the research; and
9. 9. preparation of the proposal and compliance with other requirements set forth in the call text.

The proposal evaluation criteria are now available here.

Proposals with a zero score or “no” decision agreed by the Expert Team in any reviewed criterion subject to an evaluation (except for the data management and ethics issues in research) shall not be recommended for funding.

Proposals are evaluated within the review panels (i.e., HS1, NZ1, ST1).

Experts are selected by the NCN Council from among outstanding Polish and foreign researchers who are at least PhD holders. Expert Teams are established for each call edition. The composition of the Expert Team is subject to the number and subjects of proposals submitted to each panel.

The call results are announced on the NCN website and communicated to the applicants by way of a decision by the NCN Director within 6 months of the proposal submission date, by December 2024 at the latest.

Please, read the Information for Applicants on the NCN website.

Should you have any more questions or queries, please contact us by e-mail: informacja@ncn.gov.pl

If you plan to submit a proposal to PRELUDIUM 23:

1. read all call documents included in the call text, in particular:
   • terms of the PRELUDIUM call;
   • PRELUDIUM 23 proposal form template where you can find out about information and annexes needed to complete the electronic proposal form in the OSF submission system;
   • Regulations on awarding funding for research tasks funded by the National Science Centre;
   • proposal submission procedure.

2. obtain data from the host institution for the project that is required to complete the proposal and find out about the internal procedures that may affect the proposal and project performance (cost planned in the project, procedure for acquiring signature(s) of authorised representative(s) of the institution to confirm submission of the proposal);
3. if a group of Polish entities applies, an agreement on collaboration for the purposes of completion of the requested research project must be drafted;
4. prepare acceptance letters from publishers confirming that the paper has been accepted for publication (when the scientific achievements section includes papers accepted for publication that have not been published yet).

Before the proposal is submitted to the NCN:

1. make sure that all information in and annexes to the proposal are correct. Verification of the proposal for completeness in the OSF submission system by pressing the Sprawdź kompletność [Check completeness] button does not guarantee that all information has been entered correctly and that the required annexes have been attached;
2. make sure that all tabs have been completed in the correct language;
3. disable the final version of the proposal to the NCN;
4. download the confirmation of proposal submission – to be signed by the principal investigator and authorised representative(s) of the host institution; and
5. upload the signed confirmation of proposal submission.

Once the proposal has been completed and all the required annexes attached, use the Wyślij do NCN [Send to NCN] button to submit the proposal to the NCN electronically via the OSF submission system.

Once the call for proposals has been closed:

1. evaluation of proposals will be carried out;
2. after each stage of evaluation, the funding decision by the NCN Director will be delivered;
3. if the proposal is recommended for funding, a funding agreement will be entered into;
4. the project will be carried out pursuant to the funding agreement and Regulations on the implementation of research projects, fellowships and scholarships.

In the event of a breach of the call procedure or other formal infringements, the applicant may appeal against the decision of the NCN Director with the Committee of Appeals of the NCN Council within 14 days of the effective delivery of the decision.

Please read the terms of personal data processing.