How to settle travel expenses at the National Science Centre: foreign experts


In order to settle travel expenses at the NCN, foreign experts are obliged to submit the following documents:

  1. The Settlement of travel expenses form
  2. Travel tickets (including ticket service charges – transaction fees):
  • by plane (economy class fare),
  • by rail (first or second-class fares),
  • by ship/ferry,
  • by coach/bus;
  1. Tickets for urban public transport/underground (must be used);
  2. Taxi fare bills/invoices.

Note: should obtaining a document (an invoice, a ticket etc.) prove impossible or should the document be lost, a written statement on the expenses incurred shall be submitted.

The Centre also allows travelling by car. In such case, it is necessary to submit:

  1. Request for consent to car use sent to the NCN postal address before the planned travel to a meeting of the Expert Team,
  2. Settlement of expenses related to car use submitted after the travel.

Additional expenses connected to car use, i.e. tolls on motorways, parking fees, costs of accommodation en route etc., shall not be eligible for reimbursement.

NOTE:

  1. Settlement of travel expenses shall be made within 14 days of the travel’s end date.
  2. A full reimbursement of travelling expenses must not exceed:
  • EUR 700.00 for travels from a European country,
  • USD 2,000.00 for travels from another country.
  1. Reimbursement of travel expenses does not apply to luggage exceeding the free luggage allowance, to the Traveller's travel insurance and to the costs of meals (receipts/bills from restaurants, cafeterias, etc.).
  2. The Centre shall not reimburse expenses for private travels and travels not related to activities performed for the NCN (e.g. other business matters, visiting Kraków, visiting friends).