Law and documents


Memoranda of Understanding and Regulations on the implementation of EEA and Norway Grants for 2014-2021 as well as guidelines of the Financial Mechanism Office and the National Contact Point can be found here.

 

Project contract and partnership agreement

If it is necessary to make changes in the project, which have to be done through an annex to the contract, the Project Promoter is obliged to submit to the NCN an application for acceptance of the changes together with the scope of the changes and their rationale, as well as a draft annex, saved in .pdf format. The application and draft annex signed with a qualified signature in the PAdES standard by the person(s) representing the Project Promoter and the Principal Investigator have to be sent electronically to the Electronic Mail Box of the National Science Centre: /ncn/SkrytkaESP, within a maximum of 14 days from the date of occurrence of the reason justifying the change, however, not later than 3 months before the Project completion date. Before submitting your application please, read article 15 of the contract concerning procedure and scope of amendments to the contract.

Pursuant to Article 8.2.4 of the Regulation, in the event of purchase of new or second hand equipment, only the portion of depreciation corresponding to the project’s duration and the rate of actual use for the project’s purposes may be considered eligible expenditure. Equipment where the entire purchase price will be eligible by the way of exception from the rule in Article 8.2.4 has to be specified in Appendix 6 to the contract in the GRIEG and IdeaLab call or Appendix 5 in the POLS call. Please, indicate in the application if you are planning depreciation or if you request, for the entire purchase price to be eligible.

 

Reporting

Templates of annual, final and sustainability reports are available in appendix 2 to the contract.

 

Project audit

Guidelines for entities carrying out implementation audits of research projects financed by the National Science Centre and in the frames of the programme Basic research funded from the EEA Financial Mechanism for 2014-2021 and Norwegian Financial Mechanism for 2014-2021 defined in the Regulation no 13/2020 of the Director of the National Science Centre of 28 February 2020, changed by the Regulation no 51/2020 of the Director of the National Science Centre of 18 June 2020 shall be used by entities carrying out implementation audits of research projects financed in the frames of the programme Basic research funded from the EEA Financial Mechanism for 2014-2021 and Norwegian Financial Mechanism for 2014-2021 implemented by entities established as a legal person in Poland.

Norwegian entities subject to obligatory audit (total grant from programme above 325 000 Euro) are audited by entities authorized in Norway. A certificate by an independent auditor qualified to carry out statutory audits of accounting documents, certifying that the claimed costs are incurred in accordance with the Guideline for research programmes, the Regulation on the implementation of EEA and Norway Grants for 2014-2021, the national law and relevant national accounting practices, shall be submitted. A certificate issued by a competent and independent public officer recognised by the relevant national authorities as having a budget and financial control capacity over the entity incurring the costs and who has not been involved in the preparation of the financial statements, certifying that the claimed costs are incurred in accordance with this guideline, this Regulation, the relevant law and national accounting practices, will also be accepted as sufficient proof of expenditure incurred.